Corporate Travel Administrator

23660

Full Time

Summary:
Coordinate travel for HQ corporate employees while staying within the guidelines of the Corporate Travel Policy as well as provide administrative support for the company’s Senior Management team.

Essential Functions:

• Coordinate domestic & international travel for RRS HQ employees and visiting guests from RRS German parent company, including but not limited to foreign and domestic flights, hotels, car rentals and hired cars.
• Plan and coordinate meeting functions and special events for Executive Team, including those involving high profile guests from Deichmann SE, company vendors and other high-profile guests.
• Schedule and coordinate private charter jets for Senior Management.
• Communicate with employees at German parent company.
• Negotiate hotel contracts and airline group rates for large events.
• Manage corporate credit card for travel; reconcile monthly card statement and provide all back up support to Accounts Payable.
• Assist travelers with passport and visa applications.
• Coordinate Management Team Planning events, Annual meetings, and any other corporate events.
• Provide administrative support to Sr. Management including but not limited to typing letters, creating Power Point presentations, copying documents, FedEx packages and emails.
• Order catering for corporate meetings.

Knowledge, Skills, and Abilities:

• Required:  Fully conversant with airlines GDS systems, preferably Sabre, Apollo
• Manage ticket issuance for air; knowledge of Eurostar.
• Excellent knowledge of European rail providers
• Expertise in processing airline reissues and changes in a timely manner
• Exceptional telephone manner and good written skills
• Demonstrate ability to make effective use of resources available to complete tasks to agreed deadlines.
• Possess a proven record of experience in a business travel environment.
• In depth knowledge of domestic and international air fares, including RTW fares, and travel industry regulations.
• Comprehensive knowledge of the travel industry and products in the market including different aircraft types and cabins.
• Experience of mixed mode booking tools, and how to support both offline/online bookings. Ei, Concur Travel Solutions.
• Have a ‘team player’ approach to an office environment.
• Experience in using MS Word, Excel and Power Point software packages.
• Excellent interpersonal skills.
• Good attention to detail.
• Ability to work well in a high pressure environment and adapt quickly to travel request volume increases.
• Flexible approach to working environment and willingness to work flexible hours.
• Ability to build a good rapport with travel vendors and suppliers.

Minimum Requirements:

• A minimum of two years of experience in the travel or airline industry.
• Two or more years experience using Sabre (Apollo also considered). Concur experience also required.
• Two or more years experience in top level executive administration – supporting executive level management.
• Proficient in PowerPoint and Excel, including v-lookups and other advanced Excel functions.
• Ability to work share with two other assistants as needed

Work Environment:

• Currently hybrid office environment; minimum of 4 days in the corporate office in Charlotte, NC office after a sufficient onboarding process.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills requires of the position. All employees may have other duties assigned at any time.

Store Number: HQ

Headquarters

Pay Range:

8310 Technology Drive

About Rack Room Shoes

Great shoes for men, women and children in comfort, dress, casual, and athletic categories make Rack Room Shoes the family footwear retailer of choice. The company offers a wide selection of nationally recognized brands known for their quality. Rack Room Shoes also offers an assortment of exclusive private brands commissioned from the best manufacturers in the business. Our private brands offer customers great styles and outstanding values, which translates into satisfied, loyal, repeat customers.

Charlotte, North Carolina US

Rack Room Shoes provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, marital status, disability, genetic information, age, military service, or any other characteristic that is protected by applicable law. This policy of equal employment opportunity extends to all aspects of employment including, but not limited to, recruitment, hiring, training, promotion, transfer, reassignment, demotion, discipline, discharge, performance evaluation, compensation and benefits.